Job Description

Job Purpose:
Executes procurement strategies for assigned components (goods / services), to ensure that quality, cost effective products are delivered in a timely manner.

Main accountabilities:

• Fulfils inquiring and purchasing activities within time and budget.
• Makes sure all the information necessary for issuing the inquiry is available.
• Checks purchasing conditions are applicable to the project and if not, reports to the Project Procurement Manager
• Expedites bids.
• Conducts all negotiations with vendor.
• Prepares the purchase order documents in due time and checks for quality.
• Contributes to recovery of amounts with important clients relevant to back-charges already notified to the vendors.

Typical Actions: Including but not limited to

• Buyer is in charge of Purchasing activities for the POs/RFQs assigned to him.
• Coordinate with Head of Purchasing (PSH) and Project Procurement Manager (PPM) to Get the “Target for Purchase” and “ROS Date” prior to any alignment.
• Prepare and issue BL and suggest deviation from Project Supplier List
• Verify the completeness of the Inquiry Package
• Expedite the receipt of the Inquiry Acknowledgement Form as well as the whole quotation submitting process.
• Report any request of BDD extension to PPM.
• Prepare a Bid Opening Form, when required.
• Prepare CBT for Shortlist Evaluation in cooperation with ED.
• Keep in a secured file the hardcopy of CBT with the “Target for Purchase” and “ROS Date”.
• Conduct negotiations with Bidders and prepare the NR.
• Collect all document relevant to the qualification of Suppliers recommended for PO award.
• Prepare and issue CBT for Award in cooperation with Engineering.
• Proceed with the final negotiation with Bidders as per approved CBT for award.
• Support PPM in collecting all necessary documentation to get Client approval of the Suppliers.
• Prepare and input into the relevant IT tool the PO as well as any possible Revision.
• Obtain the formal acceptance of the PO and relevant Revisions and Amendment (if any) and input the receipt date in the IT tool.
• Prepare and issue Letter of Regret to all the Suppliers whose bid have been unsuccessfully negotiated.
• Negotiate with the Suppliers any possible commercial impacts due changes in the Scope of Supply  Release PO Options to the Supplier as per PPM instruction
• Take part to KOM with the Supplier whenever necessary.
• Support PPM, when necessary, from LDs and Back Charges definition up to their final settlement
• Prepare the NoD according to PPM/ PSH instructions.
• Inform PSH in case of Supplier’s poor performance.
• Deploy the IT tool as required for the activities under his competence. In particular, Buyer is responsible to perform the tasks described in the detailed workflow of the applicable IT Tool deployed for purchasing activities in accordance with the relevant tool manuals.

Job Scope:

• Autonomy in leading an RFQ execution (complete cycle)
• Executes Project Procurement strategies and activities to mitigate the risk in his own scope.

Typical Profile/ Must have:

• Bachelor’s degree in business administration, engineering or equivalent
• Relevant work experience of Minimum 10 years in the related field 
• Negotiation skills
• Contract Management skill

Tagged as: Office