Job Description

LOGISTICS COORDINATOR

Job Roles and Responsibilities:

Overall Logistics Management:

• Develop and implement comprehensive logistics plans for the project, covering material procurement, transportation, and warehousing.
• Manage the timely and cost-effective flow of materials, equipment, and personnel throughout the project lifecycle (maintenance, installation, and construction).
• Coordinate    logistics    activities    with    internal    stakeholders (engineers, construction teams, procurement) and external vendors (suppliers, transport companies).
• Monitor and track inventory levels, ensuring adequate supplies are available for project needs.
• Optimize logistics procedures to improve efficiency and minimize costs while maintaining schedule adherence.
• Manage logistics-related documentation, including invoices, shipment schedules, and inventory records.

Material Procurement and Expediting:

• Source and procure materials and equipment based on project requirements and specifications.
• Negotiate prices and contract terms with suppliers, ensuring value for money.
• Track purchase orders and manage expediting activities to ensure timely delivery of critical materials.
• Resolve supply chain disruptions and proactively mitigate potential delays.
• Maintain vendor relationships and ensure compliance with procurement policies.

Transportation and Warehousing:

• Arrange and manage transportation of materials and equipment to the project site, adhering to safety regulations and permit requirements.
• Oversee the safe and efficient loading, unloading, and handling of materials and equipment.
• Manage project warehouses, ensuring proper storage, labelling, and security of all inventory.
• Coordinate material staging and delivery to construction and maintenance teams as needed.

Customs and Import/Export:

• Handle customs clearance procedures for imported materials and equipment, ensuring compliance with regulations.
• Manage export documentation and processes for project deliverables (if applicable).
• Stay informed of relevant import/export regulations and updates.

Communication and Collaboration:

• Clearly communicate logistics plans and updates to all stakeholders, both internally and externally.
• Facilitate effective communication and collaboration between different teams involved in project logistics.
• Resolve issues and address concerns promptly and effectively.

Qualifications and Experience:

• Bachelor’s degree in Supply Chain Management, Logistics, or a related field.
• Minimum of 5 years of experience in logistics coordination roles within the construction or oil and gas industry.
• Demonstrated expertise in procurement, transportation, and warehousing management.
• Strong understanding of logistics principles, procedures, and international trade regulations.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficiency in logistics software and data analysis tools.
• Experience with large-scale project logistics and construction projects.
• Knowledge of crude refining equipment and materials used in the project.
• Understanding of import/export procedures and customs regulations.
• Strong negotiation and problem-solving skills.
• International experience working in diverse cultural settings.

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