Job Description

We are seeking Office Administrator to join our team in Mexico City .

Qualifications

• Bachelor’s degree in administration or related field; or equivalent experience.
• Over 5 years of administrative experience in office management.
• Experience and knowledge of IT systems.
• Manage office supplies and inventory, replenishing as needed.
• Schedule repairs with building management, as needed, in a timely manner.
• Assist with various administrative tasks, including but not limited to sorting and distributing mail, managing shipments, and handling office documentation.
• Excellent English and Spanish communication skills.

Main Responsibilities

• Responsible to ensure the correct operation of the office in relation to the Security, Maintenance, Cleaning, Rent and supply of groceries. 
• Coordinate and execute all the procurement requirements with all the suppliers related to the office, including, office rent, electricity, water, cleaning, office supplies and cafeteria supplies 
• In charge of the supervision of the reception activities.
• In charge of the coordination of the courier service
• Coordination of the correct usage of the meeting rooms and shared areas.

IT Support

• Serve as escalation point with the IT service provider, to ensure proper support to all project staff users. 
• Maintain reliable infrastructure, servers, firewalls, switches, links and telecommunications, utilizing the various contractors. 
• Provide IT cost reports and IT budget/forecast as required.
• Maintain relationship with the “Application Management System” vendor, to ensure that correct service is provided in relation to SAP maintenance.
• Liaison between Project and SAP to control and monitor the signed Service Level Agreement.

Technical Skills:

• Excellent knowledge of computer hardware/software systems
• Building maintenance knowledge
• Suppliers negotiation skills 

Location based: Mexico City

Job Perks and benefits:

The benefits program includes benefits per law (Social security, retirement and other specified by Mexico Labor Law) and additional benefits to complement you and your family´s needs.

• Competitive salary
• Payroll scheme

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Tagged as: Office