Job Description

Job Summary

The job holder is responsible for all the activities related to documentation control for the project. The primary objective is to ensure that all documents (correspondence & technical) produced by the Project team or by Contractors and Vendors during the life of the project are developed and managed following the Project Document Control procedures.

Main Responsibilities:

• In a general manner, to provide assistance to the Project Management for all matters related to Document Control on the Project.
• To define, develop, implement, and maintain a Documentation Management plan detailing the strategy adopted, the organization set-up as well as the means and tools defined accordingly.
• To implement and maintain procedures, specifications, means, and tools required to ensure efficient management of all flows of documents either on an electronic form or on paper form during all the phases of the Project.
• To liaise with concerned Corporate Departments for the setting-up, implementation, and maintenance of the EDMS within the Project, and coordinate with departments as necessary for the management of correspondence (mainly correspondence with Partners and authorities).
• To participate in the implementation of the Documentation Management system at Contractors’, setting up and explaining rules and procedures.
• To participate, as necessary, in the Documentation Control and Management, including training of personnel to procedures/specifications/tools.
• To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols, and all other aspects related to document quality.
• To define, set up, validate, and maintain necessary means and tools for the timely preparation of the handover of documentation to the Operations team.
• To timely report to the Project Control Manager, highlighting progress and encountered areas of concern.
• To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and in a general manner all along the course of the Project

Educational Qualifications & Experience

• HND or a University degree in any social science field    
• 10 – 20 years of Professional Experience        
• Sound knowledge of Documentation management through EDMS    

Location:    Port Harcourt

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