Job Description

Passionate in the world of yachts, superyachts and megayachts. Do you share the enthusiasm and innovative mindset to provide customers with the highest yachting experience? If so, our client, an international leader in building, brokering and managing yachts are looking for an Assistant Crew Coordinator, based in Fort Lauderdale Florida.

Key responsibilities

• Provide each crew member with a contract of employment – Seafarer Employment Agreement (SEA). Ensure that each crew member has the correct qualifications and ensure all crew have passed a medical fitness examination with an approved doctor before employment.
• Maintain the status of crew records in the company database for the assigned yachts.
• Perform background reference and security checks and/or drug and alcohol testing on prospective crew members.
• Manage crewing needs such as visas, discharge books, CEC, employment verifications, exit forms and flights if any.
• File crew list, check that the yacht is manned according to Safe Manning document, receive and file crew certificates, documents and passenger lists.
• Ensure each crew member is enrolled in the crew medical plan and assisting with the claim handling with crew medical / P&I with the insurance brokers if needed.
• Assist with making wage calculations and arrange for payment of salaries in cooperation with the dedicated Yacht Administrator.
• Works well with internal and external clients and within the organization.
• Works independently and uses discretion in a variety of functions.
• Monitor crew certificates and documents remain valid.

Additional responsibilities

• Verify periodically the status of records for the assigned yachts.
• Assist the Technical Superintendents and Yacht Administrators in providing logistical support.
• Advise and assist the Master in obtaining endorsements and required crew certification.
• Expected to travel at any time to visit an owner, his representative, a yacht or any other person connected to a yacht.

Requirements

• A bachelor’s in administration or related field.
• At least 1 year of experience in crew administration, preferably in the yachting or maritime sector.
• Knowledge of Maritime Labor Convention 2006 (MLC) is essential for this role.
• General maritime regulations, International Safety Management Code and STCW 95 crew training/certification is a plus.
• Ability to communicate professionally and effectively with yacht management team, captains and crews.
• Fluency in English is a requirement, a second language is a plus.