Job Description

Job Summary – Business Administration Support

We are seeking a skilled and proactive Business Administration Support professional to perform a variety of complex administrative functions, supporting employees across all levels, from individuals to executive management. This role will ensure the smooth execution of administrative tasks, effective collaboration with teams, and seamless management of organizational processes.

Main Responsibilities

• Provide administrative support to Leadership Team (LT) members, including meeting arrangements with multiple stakeholders, managing domestic and international travel scheduling end-to-end, and handling visa processes.
• Process LT’s expense reports in a timely manner and interim approve their Directs’ expense reports.
• Provide general team support for Africa- and Middle East-based teams.
• Support end-to-end logistics for events organized by CELA CEMA, including team meetings and offsites. Tasks include meeting logistics (booking space and catering) and material preparation.
• Work collaboratively with other business administrators within CELA CEMA, CELA EMEA, and across Microsoft.
• Handle procurement of goods and services using internal tools (MyOrder and Tymetrix) and support contract processes.
• Manage budgets, including creating Purchase Orders and tracking spend in partnership with the team’s Business Manager.
• Anticipate and remove administrative roadblocks and make timely decisions across the business group.
• Support the creation of PowerPoint presentations and slides.
• Handle additional team projects as needed.

Qualifications

• Degree or diploma in Business Administration, Office Management, or related fields.
• At least 3 years of experience in administrative support or a similar role.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience managing budgets, procurement tools, and expense reporting systems.
• Excellent communication and interpersonal skills to interact with diverse stakeholders.
• Ability to handle sensitive information with confidentiality and discretion.
• Proven ability to work independently, prioritize tasks, and meet deadlines.

Location

Nairobi

Tagged as: Hybrid