Job Description

Job Title: Contract Administrator

Job Summary:

We are seeking a highly motivated and skilled Contract Administrator to support the Contract Holder in carrying out the day-to-day administration and management of executed contracts. The Contract Administrator will verify Contractor compliance with the terms and conditions of the contract, provide general contractual/commercial advice to the Contract Holder and User Department members, and administer and maintain traceability and records of all correspondence, meetings, actions, and decisions relating to the assigned contract(s).

Main Responsibilities.

• Assist relevant Contract Holders in the management of Contracts in compliance with applicable procedures and guidelines.
• Verify Contractor compliance with Contract Terms and Conditions, Scope of Work, Deliverables and Schedule, and report to CH any deviation or missing part.
• Constant monitoring of Contract Value vs Contract duration to request Amendment process in due time.
• Participate and lead the kick-off meetings to review contract terms and conditions, the change order process and claims avoidance. Ensure all contractual documents (insurances, bonds, guarantees, subcontractors list, org chart, etc.) are delivered by the Contractor in due time, as agreed during KoM and as per Contract provisions.
• Attend and lead meetings with Contractors at which contractual/commercial matters may be discussed. Review the Contractor’s (or in the absence prepare own) minutes of all such meetings prior to verification by the Company.
• Facilitate and maintain positive interface and communication between all the functions involved in the Contract execution.
  When applicable, coordinate the settlement of the final account and processing of the Completion Certificate and preparation of the Close-out Report for the Contract Holder’s signature.
• Following the Contract variations – maintaining the tracing file for Company Instructions, Variation Order Proposals and Variation Orders. Ensuring the rates proposed are in line with the market. The file needs to be complete in all parts, the file needs to be a comprehensive source of information.
• Assist and support contract compliance review and audit activities and ensure implementation of audit report recommendations by the teams involved.
• Provide feedback on lessons learnt from Contract Administration activities to CA Focal Point and to Contract Management Support unit.

Qualifications.

• Engineering bachelor’s degree preferred; Administration and Finance Bachelor/Master degree preferred.
• Licenses or certifications (if applicable):  CIPS as a plus, not mandatory.
• Minimum of 5 years’ experience of which a minimum of 3 years as a Contract Administrator involved in the preparation, negotiation and administration of a broad range of complex technical contracts/purchases with the attendant knowledge and experience of commercial, insurance and legal issues is essential.    
• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics etc.

• Ability to interpret a variety of instructions provided in written, oral, diagram, or schedule form. Ability to handle multiple projects/Contracts simultaneously.

Location : Nairobi, Kenya