Job Description

CONTRACTS ADMINISTRATION ENGINEER

Job Roles/Responsibilities:

1. Contract Management:
   • Oversee the entire lifecycle of contracts, from initiation to closure, ensuring compliance with company policies, legal requirements, and industry standards.
2. Contract Development:
   • Draft, review, and negotiate contracts, including but not limited to maintenance agreements, installation contracts, and construction contracts, ensuring clarity, accuracy, and alignment with project goals.
3. Contract Administration:
   • Administer and monitor contract performance, tracking key milestones, deliverables, and timelines to ensure contractual obligations are met by all parties involved.
4. Risk Assessment:
   • Conduct thorough risk assessments for each contract, identifying potential issues and developing strategies to mitigate risks and disputes.
5. Change Management:
   • Manage contract changes and variations, evaluating the impact on scope, cost, and schedule. Ensure proper documentation and communication with all stakeholders.
6. Vendor Management:
   • Collaborate with vendors and subcontractors, establishing and maintaining positive relationships while ensuring adherence to contractual terms.
7. Budget Oversight:
   • Work closely with project managers and finance teams to monitor and control project expenditures in accordance with contract terms and project budgets.
8. Dispute Resolution:
   • Address and resolve contract-related disputes promptly, employing negotiation and conflict resolution skills to maintain positive relationships and project momentum.
9. Compliance Monitoring:
   • Ensure compliance with relevant laws, regulations, and industry standards, updating contract terms as needed to reflect changes in legal requirements.
10. Documentation and Reporting:
    • Maintain accurate and comprehensive contract records, generate regular reports for project leadership, and communicate contract status to relevant stakeholders.
11. Continuous Improvement:
    • Identify opportunities for process improvement in contract management, implementing best practices to enhance efficiency and effectiveness.

Qualifications/Experience:

1. Education:
   • Bachelor’s degree in Engineering, Business Administration, or a related field. Advanced degree or certification in Contract Management is a plus.
2. Experience:
   • Minimum of 7 years of experience in contracts administration, with a focus on maintenance, installation, and construction projects.
3. Industry Knowledge:
   • Solid understanding of contracts related to maintenance, installation, and construction projects, with knowledge of relevant laws, regulations, and industry best practices.
4. Contract Negotiation Skills:
   • Proven ability to negotiate and finalize contracts with vendors, subcontractors, and other project partners.
5. Risk Management:
   • Experience in identifying and mitigating risks associated with contract performance, change management, and dispute resolution.
6. Vendor Relationship Management:
   • Strong interpersonal skills and experience in managing positive relationships with vendors and subcontractors.
7. Project Budgeting:
   • Familiarity with project budgeting and financial management, including the ability to track project expenditures against contracted terms.
8. Dispute Resolution Skills:
   • Demonstrated ability to effectively resolve disputes and conflicts related to contract performance.
9. Communication Skills:
   • Excellent written and verbal communication skills, with the ability to convey complex contract terms and issues to both technical and non-technical stakeholders.
10. Detail-Oriented:
    • Strong attention to detail, ensuring accuracy in contract drafting, administration, and documentation.
11. Adaptability:
    • Ability to adapt to changing project requirements and priorities in a dynamic environment.

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