Job Description

Contract Administrator – Offshore Wind Development

• Location: Paris + Remote + Hamburg/Berlin (Germany)
• Start Date: 02/09/2024 for 12 months renewable
• Languages: English is a must; French & German are a great plus

TECHNICAL REQUIREMENTS

– Expertise in Contracts & Procurement, Business, Accounting or other field with suitable experience in contracts administration.

– Previous expertise in procurement process including market competitive analysis, international tenders, standards, regulations and procedures

– The service provider shall have expertise for Procurement software: Ariba, ERP (MBC), Microsoft Office (Excel & Power point specifically)

– Ability to work closely with various stakeholders including but not limited to diverse international teams, vendors & subcontractors, affiliates, HQ, etc.

– Organizational skills

ACTIVITIES

The service provider holder will ensure administration tasks of Contracts & Procurement (C&P) activities related to the German Offshore Wind N-12.1, N-11.2 and O-2.2 projects:

Contracts activities

– Ensure proper execution of the process by supporting tendering processes, contributing to tender evaluation and selection recommendations

– Reviewing and editing contract documentation in order to ensure interfaces are clearly defined, all documents are consistent, and all aspects of contract documents are comprehensive and clear;

– Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT);

– Other C&P administrative duties as assigned.

Processes / Procedures / Organization and Administration

– Guarantee the procurement process control and properly coordinate the day to day activities;

– Ensure compliance of the procurement process with all internal Company rules (including Total Code of conduct) and all applicable laws and regulations.

– Organize, update and assist the C&P Lead and project team in implementing referential procedures and the Company Rules relating to procurement activities;

– Analyze the procurement process and identify improvements opportunities;

– Administer contractual correspondence, change orders logs and filing;

– Ensure consistency and compliance of C&P referential and its respect by users;

– Organize and structure documentation and archiving

– Prepare and participate in any (internal or external) audits when needed.

Analysis / Reporting / Due diligence

– Making analysis, adding revisions and contributing to the preparation of the call for tender lists, contract strategies and call for tender evaluation plan;

– Ensure definition and implementation of an integrated reporting process;

– Ensure weekly, monthly and annual reporting;

– Perform and/or verify Due Diligence activities on suppliers (Market intelligence, compliance review, commercial benchmark, supplier risk review);

– Conduct both initial and periodic Due Diligence screenings with respect to suppliers;

– Keep record of due diligences performed in relation with Compliance officer.

Tools

– Use systematically the tools and systems available (E-sourcing, ERP, AGORA etc);

– Ensure use of current ERP “MBC” (link with Finance department, Technical Entities…);

– Participate or ensure Vendor Master Creation and Purchase Orders in ERP “MBC”;

– Ensure all tools are properly managed and administered;

– Participate in C&P trainings for end users.

Tagged as: Hybrid, Office