Job Description

Executive (Oil Trading)

Business Unit:   Refining & Trading

Department:   Operations and Logistics

Section:   Operations and Logistics

Sector:   Petroleum Product – Marketing & Trading

Job Purpose:

Plan, execute and monitor the implementation of daily operations, chartering and logistics arrangement for Company’s marketing and trading activities for crude and petroleum products in accordance to the established operating procedures in the most competitive and cost effective manner,

KEY ACCOUNTABILITIES

Operational Efficiency:   Develop and facilitate lifting and delivery plans including loading and discharging operations through close liaison and coordination with counterparts and service providers, and implementation of process workflows, procedures and guidelines according to Company’s General Terms & Conditions, Work Procedure Manual (WPM) and Limits of Authority (LOA) to support Company’s various business strategies, safeguarding Company’s targeted margin and volume during operations, ensuring timely delivery of committed cargoes with minimal operational exposures.

Logistics and Chartering Implementation: Implement and monitor all marine transportation requirements for Company including chartering of vessels, vessel planning and scheduling, evaluation of time charter vessels utilization, appointment of service providers, monitoring of product inventory and storage movement in the most cost effective and efficient manner in realizing Company’s targeted margin and all contractual obligations.

Trade Operation Optimization:    Facilitate and execute the approved (i.e. Annual, Quarter and Month) delivery plans by utilizing optimal resources and providing value added mitigation efforts to any deviation to the plan in order to meet contractual obligations to suppliers, refineries and customers and achieve a cost effective, timely and safe deliveries to end receivers.

Contract Evaluation: Monitor and review the relevant handover notes, sales and purchase contracts by providing input and feedback on terms and conditions in preparing and executing contracts by assessing risk exposures and ensuring appropriate risk mitigation measures are in place to ensure adherence to policies and guidelines, optimization of profit margins and avoidance of operational and commercial exposures.

Trade Account Receivable (TAR) Management: Facilitate the processing of trade receivables and payables through effective interface with counterparties by adopting efficient controls and monitoring process and procedures together with Finance Department for timely fund disbursement and receipt as per contractual terms to avoid monetary exposure such as late payment penalties or occurrences of overdraft on late funds received.

Claims Management: Facilitate in the management of customers’ claims (demurrage and non-demurrage) and settlement of disputes through investigation, analysis and effective negotiation by making reference to contractual terms and industry standards (American Society for Testing and Materials- ASTM, American Petroleum Standards- API) and benchmark against industry best practices for efficiency and cost effectiveness of settlements in reflecting Company professionalism and to uphold Company image as a reliable oil company.

Operational Performance Improvement Services (OPIS): Develop and execute an efficient performance measuring and monitoring system for all crude and petroleum products lifting activities through creation of proper filing system/dossiers, monthly performance reports and adherence to timeline, contractual obligations, guidelines and policies to enable timely interventions, prudent management of resources and improvement of work processes.

Incident Management: Facilitate and monitor product inventory, vessel movement and any operational challenges such as vessel delays, terminal facilities breakdown, unplanned production/refinery shut down, port closure, force majeure, tank top and other operational issues by proactively initiating appropriate mitigation measures, providing evaluation and assessment of operational risks as per the approved procedures and guidelines to ensure effective deliverables on the operational execution and to avoid and/or minimize operational exposure that may lead to commercial or financial impact for to Company and Company.

Logistics Performance and Monitoring: Conduct periodic review of logistics performance and deliverables through problem analysis, customers’ feedback and benchmarking against the industry standards and provide recommendation/improvement in delivering world class logistics operational excellence and to uphold Company image in the oil industry.

GENERIC ACCOUNTABILITIES

Networking and Relationship Building: Initiate, foster and sustain effective working relationships and rapport with the government authorities, business and management institutions, national and key industry players and service providers by networking with the relevant parties through professional and social engagements in order to keep abreast with latest developments in the relevant markets and capitalize on insider status and strategic alliances to capture new business opportunities.

Good Governance: Enforce the implementation of applicable Company procedures and guidelines and affect the compliance to statutory and legislative requirements to ensure conformance to the established Limits of Authority (LOA) to safeguard Company interest, image and reputation.

Codes of Conduct (CoCD) and HSE Policies: Communicate, interpret and champion the execution of the objectives and provisions of the Health, Safety and Environment (HSE) policies and Codes of Conduct and Discipline (COCD) and undertake appropriate mitigation and/or intervention programmes to safeguard business operations, high staff discipline and industrial harmony.

Leadership and Capability Development: Drive the development of competent working team that will enhance and sustain staff capabilities in achieving high performance delivery to ensure internalization of the right leadership and capabilities in executing their jobs.

Mindset, Behavior and Culture: Develop and implement distinctive mindset, behavior and culture to achieve high work performance by adoption and implementation of value interventions, tools and methodologies to promote and instill high sense of commitment, ownership, integrity and loyalty that will contribute to operational excellence.

MAIN-SPECIFICATION

Working Experience

Candidate must at least have working experience of at least 2 – 5 years with a strong background in marketing and trading activities

Qualification

A degree in Accounting, Business Administration, Economics, Finance, Marketing or Engineering

Business Savviness

Good knowledge of trading in the world products physical oil market with the capability to use various trading tools ie. swaps, options, futures and/or its combination

Cultural Adaptability

Arab & Africa culture emphasizes towards relationship and trust. Most information or insights are almost never obtained during working hours nor phone calls. Therefore, candidate must be agile and flexible in adapting to this.

Business Intelligence

Candidate must possess ability to extract and synthesize information seeking via unconventional ways (e.g. social events, coffee talks).

Creative & Critical Thinking

As the region is categorized under emerging market, lining up creative solutioning (e.g. Product packaging) to capture scarce opportunities will be vital.

Business Development

It is an advantage for the candidate to have BD experience either in capturing new markets/buyers, hunting for opportunities or involve in enterprise solutioning.

Public Relations & Protocol

Candidate must possess excellent PR skills, resourceful and able to adopt local protocols. Possess good interpersonal and communication skills and etiquette as interaction with international counterparts is a major part of this function.

Multilingual

Candidate can converse in Arabic (basic conversational)