Job Description

Job Summary
The job holder is responsible for the general administration, secretarial, and related logistics matters for one or several teams of Project Group, specifically based in Port Harcourt NIGERIA.   The job holder is also accountable for demonstrating exemplary behavior about HSSE rules and requirements. The job holder reports to the Package Manager and functionally to the Project Control Manager.

Main Responsibilities:
•    To organize and follow up Project Management team agenda as requested. 
•    To type/register/manage outgoing correspondences or any paperwork for the Project Management team as  requested 
•    To manage and order necessary office supplies 
•    To organize or assist the organization of meetings and associated logistics (internal meetings/meetings with Partners/Contractors or special events) 
•    To receive/dispatch/register / manage information and correspondences 
•    To welcome and guide visitors 
•    To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT, and phone  equipment) 
•    To maintain the Project Directory, schedule of absence/presence/missions, and any other directory as necessary 
•    To organize travel arrangements for the Project team: organize missions, make sure all security rules are applied, perform booking as necessary, and treat expense statements of travelers promptly
•    To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and in a general manner all along the course of the Project.  
•    To gather ‘lessons learned’ and provide feedback to other entities as required. 
•    Must have a good communication skill.

Educational Qualifications & Skills
BSc or HND, or equivalent with sound knowledge in Documentation management through EDMS. 
Professional Experience:                10-15 years
Experience in a similar position:     5 years

Location: Port Harcourt (Residential)

Tagged as: Onsite